PHILAKOREA 2014 - World Stamp Exhibition

PHILAKOREA 2014 -  World Stamp Exhibition will be held in  COEX Hall A, Seoul from 7-12 August 2014. 

Website : http://www.philakorea.com/

Mr Surendra A. Kotadia is the Nationalm Commissioner for India. He may be contacted at following address.

 SURENDRA A. KOTADIA

DIMPLE DRUMS & BARRELS PVT LTD ,

1119 MAKER CHAMBER – V

221 JAMANALAL BAJAJ ROAD , NARIMAN POINT

MUMBAI 400 021 INDIA

TELIPHONE + 91 22 22024130/31  MOBILE + 91 98199 03789  FAX + 91 22 22843275

E-MAIL -  surendrakotadia@gmail.com

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• Article 1 – Purpose
• Article 2 – Organization, Venue and Date
• Article 3 – Patronage, Auspices and Applicable Regulations
• Article 4 – Conditions of Participation
• Article 5 – Exhibition Classes
• Article 6 – Judging of Exhibits and Awards
• Article 7 – Frame Size and Allotment of Frames
• Article 8 – Application and Acceptance
• Article 9 – Participation Fee
• Article 10 – Handling of Exhibits
• Article 11 – Mounting and Dismounting of Exhibits
• Article 12 – Customs Regulations
• Article 13 – Security Measures
• Article 14 – Expert Group (GREX Article 46)
• Article 15 – Rights of Organizing Committee
• Article 16 – Acceptance of these Regulations
• Article 17 – Addresses

1.1 PHILAKOREA 2014 World Stamp Exhibition (hereinafter referred to as “PHILAKOREA 2014”) shall be held for the following purposes:

• To promote friendly relations and maintain close co-operation among the philatelists and stamp collectors throughout the world.
• To improve and develop Korean philatelic culture by providing Korean philatelists and stamp collectors with opportunities for international creativity.
• To celebrate the 130th anniversary of the Korean modern postal system and of the issuance of Korean first set of postage stamps.

2.1 PHILAKOREA 2014 is organized by the Postal Administration of Korea (Korea Post), in collaboration with the Philatelic Federation of Korea, in accordance with the F.I.P. General Regulations for Exhibitions. PHILAKOREA 2014 is managed and run by an Organizing Committee.

2.2 The Exhibition will be held at the Convention & Exhibition Center (COEX) in Seoul, Korea.
2.3 The Exhibition will open on 07August 2014 and close on 12 August 2014.

3.1 PHILAKOREA 2014 is a “General World Stamp Exhibition” which was officially granted Patronage in the F.I.P. 96th Board Meeting i  Sharjah, UAE on 25 November 2012.

3.2 PHILAKOREA 2014 will also be held under the auspices of the Federation ofInter-Asian Philately (FIAP).

3.3 The following regulations shall be generally applicable to PHILAKOREA 2014
- The General Regulations of the FIP for Exhibitions (GREX)
- The General Regulations of the FIP for Evaluation of Competitive Exhibits(GREV)
- The Special Regulations for Evaluation of Exhibits for Competitive Classes(SREVs)
- Individual Regulations of PHILAKOREA 2014 (IREX) (GREX Article 3.10)
- Where these Regulations deviate from GREX, GREV, SREVs, the IREX shall apply

4.1 Competitive Exhibits Classes:
Exhibitors from FIP Member Federations and FIAP (Federation of Inter-AsianPhilately) member federations who are not FIP members thereof shall beeligible for participating at PHILAKOREA 2014. An exhibitor who satisfies the following condition may submit exhibits (for classes 1 to 9 & class 12 under Article 5.2 below):
Entries winning at least a 75 points or equivalent award at the NationalExhibitions.

4.2 Non-Competitive Classes:
Entries in non-competitive classes (including Court of Honour) shall be by
special invitation at the discretion of the Organizing Committee.

5.1 Non-Competitive Exhibits (By Invitation)
A. Court of Honour
B. Other Non-Competitive Entries

5.2 Competitive Exhibits Classes
Class 1  FIP Championship Class
For exhibits that have been awarded three Large Gold medals, inthree different years, at World Exhibitions held under FIP Patronage over the lastten years (2004-2013).
(A Grand Prize counts as a Large Gold medal)
- Class 2 Traditional Philately
A) Korea
B) Asia, Oceania and Africa
C) Europe
D) America
- Class 3  Postal History
A) Korea
B) Asia, Oceania and Africa
C) Europe
D) America
- Class 4 Postal Stationery
- Class 5 Aerophilately
- Class 6 Astrophilately
- Class 7 Thematic Philately
Exhibits will be classified under
A) Nature
B) Culture
C) Technology
Please indicate clearly in the Exhibit Application Form as to the subclass (A,B or C) the exhibit is entering.
- Class 8 Maximaphily
- Class 9 Revenue
- Class 10 Youth Philately
Age for Group A 10-15 years old
Age for Group B 16-18 years old
Age for Group C 19-21 years old (As of January 01, 2014)
- Class 11 Philatelic Literature
A) Philatelic books and research papers (published on or after January 01, 2009)
B) Philatelic magazines and periodicals (the whole annual volume issued after January 01, 2012)
C) Catalogues (published after January 01, 2012)
Exhibitors are requested to fill in the particulars stated in the “Philatelic Literature Exhibit Information Form”, in
addition to the “Exhibit Application Form”.
Class 12 One-Frame Exhibit (Experimental Class)
Exhibits in this class should be based on a narrow subject that is best treated as One Frame. An extract from a
past International award winning multiple frame exhibits (5 to 8 frames) to One Frame is not allowed. Awards are
presented by Points (60 points to 100 points) and awarded by certificates only. No medals will be awarded.
Certificate of Participation will be given to exhibits attaining less than 60 points Exhibits will be classified under:
A) Traditional
B) Postal History
C) Postal Stationery
D) Aerophilately
E) Astrophilately
F) Thematic
G) Maximaphily
H) Revenue
Please indicate clearly in the Exhibit Application Form as to the subclass (A,B, or C, etc) the exhibit is entering.
Class 13 Modern Philately (of the 21st Century) 

The objectives are to encourage collectors of Modern Philatelic materials to exhibit at the highest level and to demonstrate to the Postal Administrations that there are an extensive body of philatelists who collect and study materials issued by them in the 21st century(2001-today). The Organizing Committee is making this class available for exhibits complying with the FIP special regulations for (A) Traditional Philately, (B) Postal History and (C) Postal Stationery.

Qualifying exhibits for the Modern Philately must contain philatelic materials issued by the Postal authorities in the 21st century. Stamp series of philatelic topics chosen for this class which were substantially issued on/after 2001 are qualified as topics for the Modern Philately. However, the exhibit may include a small percentage of material issued pre-2001 that is important and relevant to the exhibit. Modern Philately exhibits will be judged according to the respective FIP SREVs currently in force for the above- mentioned three FIP classes.

The distribution of points available recognize that Modern Philatelic material is worthy of study and in many
instances is difficult to acquire, treat and present while the short passage of time since their issue has not provided an accurate indication of importance or rarity.

FIP medals will be awarded to the appropriate exhibit and they will be recorded in the FIP Awards records.

Certificate of Participation will be given to exhibits attaining less than 60 points.
Acceptance of entry into the Modern Philately for PHILAKOREA 2014 will be based on the recommendation of national commissioners and at the discretion of the PHILAKOREA 2014 Organizing Committee.
Exhibitors are entitled to apply for 3 or 5 frames per exhibit. Acceptance of any entries in the Modern Philately will not preclude acceptances of entries in any other class. All other requirements of the PHILAKOREA 2014 IREX will apply.

6.1 Exhibits in the Competitive Classes will be judged by appointed and accredited FIP judges in accordance with the principles laid down in the GREV and SREVs. Any deviation in judging system has to have the prior approval of the FIP Board.

7.1 The exhibition frame at PHILAKOREA 2014 shall be 97cm x 120cm. Each frame shall have a capacity for 16
(four sheets in four rows) album pages, 23cm x 29cm each in size (maximum) including their protective mount. Album pages slightly exceeding the said size shall be accepted if the pages can be overlapped in the frame, in which case, the Organizing Committee shall not be responsible for any loss of, or damage to, the pages.

7.2 All exhibits must be mounted on white or light colored pages.
No exhibit mounted on dark colored or black pages will be accepted.

7.3 The original copy of Expertizing Certificate must be placed at the disposal of the Jury by inserting it at the back of the page.

7.4 Every exhibit shall be allotted five (5) or eight (8) frames (with the exception of the classes 10, 12 & 13) according to GREX Articles 6.4 & 6.5. Eight (8) frames shall be allotted to exhibits under Class 1: FIP Championship.
Class 10 Youth Philately Groups A: 1 – 3 frames
B: 2 – 4 frames
C: 3 – 5 frames
Class 12 One-Frame Exhibits 1 frame
Class 13 Modern Philately 3 or 5 frames

8.1 Exhibitors shall submit one Exhibit Application Form for each exhibit applied for through the Commissioners of their respective countries, as provided for in Articles 11 and 21 of GREX.

8.2 The Organizing Committee, with the advice of the FIP Consultant, shall have the authority to accept or reject
entries without specifying the reason therefore.

8.3 Exhibit Application Forms duly filled shall be submitted through the respective Commissioners to the Commissioner General not later than 15 December 2013. When submitting the Exhibit Application Form, the exhibitor shall attach a copy of the introductory page, in one of the FIP’s official languages.

8.4 Exhibitors may enter exhibits under a pseudonym. However, their true identities must be notified to the Organizing Committee (GREX Article 16).

8.5 Notification of acceptance or rejection shall be sent to the applicants through their respective Commissioners not later than 28 March 2014.

8.6 The Commissioners are to collect the participation fee from the exhibitors, and shall remit to the Organizing
Committee by 15 May 2014.

8.7 Each exhibit shall be listed in the exhibition catalogue under its given title as stated in the application form.

8.8 When the title of the exhibit differs from the past (irrespective of minor or major changes), the previous title of
the exhibit must be stated in the Exhibit Application Form. Furthermore the FIP created Exhibitor’s Identity Number must be stated. This ID number could be obtained from the Secretary of your Federation. The FIP Secretariat circulates annually “a list of Awards and ID Nos for all exhibitors” of the member federation concerned, together with the annual membership dues invoice.

9.1 There is no fee for Non-Competitive Class entries.
9.2 The participation fee for Competitive Classes (except Class 10, 11 & 12) will be US$80 per frame.
9.3 The participation fee for Literature (Class 11) is US$80 per exhibit.
9.4 The participation fee for One-Frame Exhibit (Class 12) is US$130 per exhibit.
9.5 The participation fee for Youth Philately Class (Class 10) is free

10.1 In the event an exhibit is delivered late or fails to be delivered, or in the event the page size does not comply
with the provisions of Article 7.1, the exhibit will not be judged and the participation fee shall not be refunded.

10.2 Each exhibit page shall be placed in a transparent protective cover and numbered in a consistent manner, in the lower right hand corner margin.

10.3 The Organizing Committee shall certify the receipt of the exhibits to the exhibitors or the Commissioners.

10.4 The Organizing Committee shall distribute exhibit envelopes and exhibit inventory forms through the
Commissioners to the exhibitors.

10.5 Each and every exhibit shall be forwarded in the envelope provided (one envelope is allotted per frame). The exhibit inventory form shall be put in the envelope for the first frame.

10.6 The Organizing Committee strongly recommend that all exhibits are delivered by the National Commissioners.

10.7 All exhibits delivered by mail, other than literature exhibits, must reach the Organizing Committee before 31 July 2014 but not earlier than 1 July 2014.

10.8 Exhibitors in the Philatelic Literature Class (Class 11A, 11B and 11C) must send two copies of each title or
volume – none of these are returnable. Periodicals shall exhibit a complete volume or year. Philatelic Literature
exhibits must be received by the Organizing Committee no later than 6 June 2014, in order that preliminary judging may take place. The exhibits will not be returned. One set each of the exhibits will be donated to the Organizing Committee and FIP respectively, at the end of the Exhibition. The set of exhibits sent to FIP by sea mail, charges to be born by the Organizing Committee.

10.9 The address to which Philatelic Literature exhibits must be sent is PHILAKOREA 2014 World Stamp Exhibition, Organizing Committee, 6 Jongro, Jongno-gu, Seoul 110-110, KOREA

11.1 The mounting and dismounting of the exhibits shall be undertaken by the Organizing Committee. In the event the exhibitor or Commissioner requests to mount or dismount his exhibit, the Organizing Committee shall provide the directions and conditions under which this may be undertaken.

11.2 The exhibitor or Commissioner shall pay for the costs of (a) delivering his exhibit to the Exhibition site as well as (b) collecting his exhibit at the close of the Exhibition from the Exhibition site and returning to his country.

11.3 Dispatching exhibits to the Organizing Committee and returning of exhibits by means of Air Cargo are not allowed.

11.4 No complaints after the dismounting and return of the exhibit to the exhibitor or Commissioner will be entertained by the Organizing Committee.

11.5 Requests for return, dismounting etc of the exhibits during the Exhibition period shall not be accepted.

12.1 The Organizing Committee shall establish simplified customs procedures through the customs consultative committee, and details of the applicable custom regulations shall be sent to the exhibitor / Commissioner in each country. The exhibits from foreign countries will be admitted as temporary imports and are exempted from payment of customs duties.

13.1 The Organizing Committee shall take all appropriate measures to ensure the security of the exhibits from arrival to return thereof. However, the Organizing Committee shall not bear any liability for loss or damage that might occur during the transportation, mounting, dismounting, exhibition and return of the exhibits.

13.2 Every exhibitor has to insure his or her exhibit at own expense (GREX Article 51.2).

14.1 An Expert Group will be appointed by the PHILAKOREA 2014 Organizing Committee in consultation with the FIP Consultants.

15.1 Every exhibitor applying to exhibit at PHILAKOREA 2014 is deemed to have accepted the stipulations of the IREX.

15.2 The Organizing Committee shall have the right to revise the IREX through consultation with the FIP Consultant. Exhibitors shall be promptly notified of any of such revisions either directly or through his Commissioner.

15.3 The Organizing Committee shall have the right to adjudicate any problems arising that are not covered by FIP Regulations or by the IREX, and its decisions shall be final.

16.1 By signing the Exhibit Application Form, the exhibitor shall be deemed to accept the stipulations of the IREX, GREX, GREV and SREVs.

16.2 In the event of any discrepancies in the text arising from translation, the English text shall prevail.
16.3 Any legal cases arising shall be settled within the jurisdiction of the Court of Seoul, Korea.

17.1 The Organizing Committee of PHILAKOREA2014
Address : 6 Jongro, Jongno-gu, Seoul 110-110, KOREA
Telephone : +82-2-2195-1204 ~ 6
Fax : +82-2-2195-1299
E-mail : philakorea2014@koreapost.go.kr

17.2 The Commissioner General of PHILAKOREA 2014
Name : Mr. Chang Hwan KIM
Address : Chungjeong-no P.O.Box 8, Seoul 120-650, KOREA
Telephone : +82-2-393-0161
Mobile : +82-10-5231-7659
Fax : +82-2-393-7223
Email : philakorea2014@hanmail.net / changhkim@yonsei.ac.kr

17.3 FIP Consultant
Name : Mr. Surajit Gongvatana
Address : 2, Soi Macharoen 1 Yak 2, Nong-Kang-Poo Nong-Kheam, Bangkok
10160 ,Thailand
Telephone : +662 4200099
Mobile : +6686 9009008
Fax : +662 4204405
Email : ninana007@gmail.com

17.3 NATIONAL COMMISSIONER PHILAKOREA- 2014 FOR INDIA

NAME : - SURENDRA A. KOTADIA

ADDRESS : - DIMPLE DRUMS &BARRELS PVT LTD

1119 MAKER CHAMBER - V

221 JAMANALAL BAJAJ ROAD

NARIMAN POINT

MUMBAI 400 021

INDIA

TELIPHONE + 91 22 22024130/31

MOBILE + 91 98199 03789

FAX + 91 22 22843275

E-MAIL surendrakotadia@gmail.com